![]() Additionally, you can easily search, audit and export data using Google Vault. The Google Vault is a web-based archiving tool that helps you retain data on your organisation’s user accounts by setting rules for what can be deleted. What’s more, you won’t be able to download all of your files at once if your account has more than 50 GB of data. However, you can’t download files stored in shared folders – and when you’re dealing with a work account, this will likely be the majority of files the account is associated with. The Takeout tool allows you to download all data belonging to a Google account as an archive file. Instead, these tools help you to retain and export data. What’s important to remember is that neither of these is advertised as a data backup tool. Additionally, files from deleted user accounts can be restored for up to twenty days.Īpart from the delay it employs before it deletes files permanently, Google has two ways to decrease your chances of losing data: Google Vault and Google Takeout. After this, Google deletes the data completely. After that, admins of your organisations can still restore permanently deleted files for 25 additional days by using the Admin Panel. Instead, it’s moved into your Bin where it can be recovered from for the next 30 days. Without further ado, here’s everything you need to know about backing up your Google data.Īs most dedicated users of G Suite will likely know, when a user deletes a file, it’s not actually deleted right away. In today’s blog post, we’ll take a look at some of the reasons you need a third-party service to make sure your data stored with G Suite stays safe. That being said, Google doesn’t take responsibility for your data if you are the reason it’s removed from your account and it doesn’t offer a straightforward backup solution to restore deleted files and messages. Since the productivity suite is owned by one of the world’s premier tech giants, most people trust their data is in good hands when it’s stored with Google. G Suite is a highly attractive collection of tools for SMEs: they’re cheap, even free to use, widely known and cloud-based, allowing you to work from anywhere. Here’s Why you Need Third Party G Suite Backup To learn more about the Settings section, watch our Settings (video demo). You can also add more users and licenses to your account. On the last desk you see the main information about your account. Here you only set up the default settings.ĥ. Remember, you can always change all settings for individual users. To learn more about the variety of permissions, read our How to Assign Additional Administrators and Manage Their Access Levels article. In the Default permissions desk you can set up the permissions for assigned administrators. However, we strongly recommend you set up at least monthly reports.Ĥ. You can select the Spinbackup reports frequency (weekly or monthly) or turn them off. ![]() In the Reports desk you can set up one or several email addresses, the reports will be sent to. You can also select to backup or not to backup the Gmail spam and trash folders and the Google Drive shared items. In the Services backed up desk you can set up the services, you want to be backed up for all users by default. To enter the Settings section, press Settings on the left of your dashboard.
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